4. CONTEXT OF THE ORGANIZATION
4.1 Understanding the Organization and Its Context
Organization to consider a wide range of potential factors which can impact on the management system, in terms of its structure, scope, implementation and operation.
The areas for consideration quoted in the Annex A guidance of the standard, including (internal & external);
- environmental conditions related to climate, air quality, water quality, land use, existing contamination, natural resource availability and biodiversity, that can either affect the organization’s purpose, or be affected by its environmental aspects;
- the external cultural, social, political, legal, regulatory, financial, technological, economic, natural and competitive circumstances, whether international, national, regional or local;
- the internal characteristics or conditions of the organization, such as its activities, products and services, strategic direction, culture and capabilities (i.e. people, knowledge, processes, systems).
4.2 Understanding the Needs and Expectations of Interested Parties
Organization to determine the need and expectations of “interested parties", both internal and external.
4.3 Determining the Scope of Environmental Management System4.4 Environmental Management System
Organization needs to establish, implement, maintain and continually improve a management system in order to achieve its intended outcomes, including enhancement of environmental performance.
This should also be familiar to organizations which implement management systems in order to deliver compliance and improvement.
5. LEADERSHIP
5.1 Leadership & Commitment
Top management must show leadership of the management system rather than just demonstrate commitment to it.The standard is driving the oversight of the management system to the highest level of management and making it a key component of the organization and its core business processes and activities.
5.2 Environmental Policy
This is management’s declaration of commitment to the environment
- foundation for the EMS
- provides unifying vision of environmental concern
- set the framework for objectives and targets
- it should be brought to life in your plans and deeds
- everyone should understand the policy and what is expected of them
5.3 Organizations Roles, Responsibility & Authority
Top management must ensure that key responsibilities and authorities are clearly defined and that everybody involved understands their roles. It is common for organizations to use organization chart & job descriptions to define roles, responsibilities and authorities.
The specific role of a Management Representative has been removed but this new standard still contains all of the key requirements of that previously identified. Top management are more directly identified as being responsible to replace MR.
6. PLANNING
6.1 Actions to Address Risk & Opportunities
6.1.2 Environmental Aspects
Identify and have access to Legal and other requirements applicable to environmental aspects
To comply you must be aware of what applies to you and how it affects what you do
Legal compliance forms one of the “3 pillars” of the policy.
Costs of non-compliance (fines and public image) can be very high
Step 1. Identify and evaluate legal and other requirements
Step 2. Ensure that these requirements are factored into the company’s efforts and are reviewed on an ongoing basis
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